Position: School Admissions & Development Associate
Location: New York, New York
About The Partnership
The Partnership is a pioneering school management organization that is shaping the next generation of urban Catholic education. Granted operational management in 2013 of six long-standing Prek to 8th schools in the South Bronx and Harlem, The Partnership is committed to provide students in historically underserved neighborhoods with the academic preparation, values, and skills they need to excel.
The historic success of urban Catholic schools stems not only from a rigorous tradition of academic excellence, but also from an emphasis on developing self-worth, moral character, a love of learning, and a sense of civic responsibility—all part of our long-standing commitment to educating the whole child. The Partnership is unique in knitting this tradition together with lessons from high-achieving public, charter, and independent schools, all in service of serving students in our network.
For more than twenty years, The Partnership has raised and invested over $200 million in urban Catholic Schools. Today, as a School Management Organization (SMO), The Partnership is intensifying its efforts to break the cycle of poverty and close the achievement gap across our network schools.
· The Partnership currently serves 2,100 students across the network
· 100% of our students are a part of the free and reduced-lunch program
· 99.4% of the students are minority
· 65% of the students are Catholic
· 33% speak English as a second language
At the Partnership, we believe all children can achieve at the highest levels.
The Partnership is seeking motivated, hard-working individuals to serve as school-based Admissions and Development Associates in charge of marketing, enrollment, communications, and development at inner-city Catholic schools in Manhattan and the Bronx. The best candidates to join our hard-working team will be enthusiastic self-starters with 0-3 years work experience who have exceptional project-management and oral and written communication skills. Previous non-profit or project management experience is a plus.
Admissions and Development Associates report to the network-based Admissions and Development Associates Supervisor and also their school-based Operations Manager. The Admissions and Development Associates Supervisor directs network-wide marketing and communications efforts to be carried out by the Admissions and Development Associates at the schools.
Admission and Development responsibilities include:
Marketing and Enrollment
· Implementing campaigns to increase enrollment
· Creating flyers, brochures, advertisements, and other materials
· Organizing open houses for prospective parents and following up with every attendee
· Tracking all student registration and working directly with current and prospective families to complete scholarship applications
· Reaching out to and building relationships with community-based organizations, daycare centers, other neighborhood schools, and local businesses
· Updating the school website
· Managing and updating the school Facebook page
· Writing and designing the school's bi-annual newsletter
· Creating slideshows to display on the front office monitor to alert families to upcoming events and showcase student achievements
· Writing and designing regular email updates to families
· Communicating and working with the school's Patrons, donors, School Board and alumni
· Organizing and helping to run School Board and committee meetings, and leading all follow-up
· Planning and executing fundraising events
· Tracking all donations and writing thank you notes
· Managing select academic or extracurricular programs that are funded with donor support
· Creating donor thank-you projects with the students
· Writing grants and donor reports
· Helping to build and manage administrative systems to increase efficiency of school operations
· Leading projects with volunteers at the school
· Organizing some field trips
In a typical week, an Admissions and Development Associate may lead a tour of the school for a prospective family, post a Facebook update about a student performance, create a detailed Excel analysis of the success of targeted marketing initiatives, and write a report about how donor funds were used.
While Admissions and Development Associates work full-time in their respective schools, they occasionally spend time in the Partnership office working with its staff on various projects such as event management and marketing initiatives. The Admissions and Development Associates receive initial training and a tremendous amount of ongoing support and direction from the Partnership office. The Partnership team leads monthly meetings where specific topics are discussed in depth and Admissions and Development Associates have the chance to share best practices. In addition, Admissions and Development Associates submit weekly, mid-year, and year-end reports to the Partnership team and meet with Partnership leadership twice a year to identify successes and areas that need improvement and to create clear priorities for the coming six months.
Desired Skill Set
· Passion for education and children
· Prior work experience in:
· The not-for-profit sector
· Managing independent projects from beginning to end
· Detail orientation and strong organizational sills
· Strong written and oral communication skills
· Ability to work with a wide variety of people
· Ability to juggle many projects at once
· Quick study
· Enthusiastic, proactive, and goal-oriented
· Creativity and resourcefulness
· Experience with Excel, Publisher, and social media (preferred)
· Fluency in Spanish (preferred)
Education/Experience Required: Bachelor's Degree and 0-3 years experience
Here's what a few of our ADAs have said about their job:
"At OLQA, my day is filled with moments of serving others: hearing a family's relief when I inform them of their scholarship, touring new students around our school and seeing the little girl I had taken on a tour just a couple months earlier wave at me from her classroom, curating student artwork and student writing to create mementos for our benefactors. Even what may seem as the simplest of moments can have such a powerful impact. And not just to me. Being part of a school community means that my actions are amplified and extended among our students and their families. It can feel like a big task, but it's one with tremendous rewards." – Diana, 2nd Year Current ADA at Our Lady Queen of Angels.
"When I was looking for my second job out of college, I knew I wanted a high level of responsibility, to build upon my experience in marketing and development, and I wanted to do it for a company or organization that was helping people—that position is the Admissions and Development Associate (ADA) at a Partnership Catholic school. This job is all of those things and more. Plus, I get to be around kids. I love kids.
Under the guidance of our principal with a heart of gold—who, I have also discovered, has a work ethic of steel—I am being challenged in ways that I could not have imagined while sitting at a historic-feeling wooden desk at Princeton… The variety of tasks I take on is enormous. I have written a grant proposal for a cross-disciplinary "Go Green" campaign, developed a marketing plan for a last-minute enrollment push before school started, assembled holiday-themed school scrapbooks for major donors, and coached a track team for second, third, and fourth graders…I have spent multiple hours with some of our biggest high-profile donors sorting through massive piles of toys for Santa and Mrs. Claus to distribute to our students, so that each one would go home for the holidays with a Christmas present. And I have brought home a PDF of last year's school yearbook to pore over in my free time, so that I would recognize each and every one of those precious students by name when I see them in the office and in the hallways." – Sarah, 2nd Year Current ADA at Mt. Carmel-Holy Rosary
"It is difficult, almost impossible, to describe a "typical day" as an ADA at Sacred Heart. My duties vary monthly, even daily and hourly, but they can be grouped into several main areas. In the fall I focus on getting new families settled in and starting up enrichment programs. Winter brings donor thank you projects and the school newsletter that I write, print and send to supporters. In the spring, my main tasks involve marketing the school and registering new families. The ADA position is unique because we are given a lot of responsibility and autonomy but we have the Partnership to support us.
Being an ADA at Sacred Heart has been an overwhelmingly positive experience. Everyone I work with shares the same commitment to give students the best learning environment possible." – Erin, Former ADA
“As an ADA, I'm not just someone who works in the "front office". I am the person parents, students, teachers and even my principal rely on to make our school buzz with life. I can't believe the responsibilities I have been given and the impact I know I have on our students and our families. Every day I learn something new about myself. Things I never thought I could do, I now handle without hesitation. When I recount my day to my friends, they stare at me in disbelief. It's just that good." – Heather, Former ADA
Compensation will be commensurate with experience.
Please send cover letter and resume with “Admissions and Development Associate” in the subject line to email@example.com